The single best way to manage your time for effective productivity

Actually, when we say the ‘single’ best way, there is of course no single best way to manage your time for maximising your productivity. In the end, it’s what works best for you. However, it wouldn’t hurt to find out how time management and productivity experts organise their time and maximise their own productivity!

Five successful, influential and renowned professionals, who all help people with time management, productivity, and related subjects, have kindly agreed to share their personal answers to the question:

What is the single best way to manage your time for effective productivity?

Julie Morgenstern is one of the leading experts on organization, business productivity and time management. The author of six best-selling books, a consultant to large corporations and a sought-after speaker, Morgenstern
has appeared on Oprah, The Today Show, and NPR’s Fresh Air and helped thousands of people transform their homes, businesses, and attitudes about every kind of clutter.

The New York City-based Julie Morgenstern Enterprises has been successfully in business for over 30 years.

Julie Morgenstern

Julie Morgenstern

“Structure Your Workday

“Just because you can work any time, doesn’t mean you should. In fact, when you’re working from home, it’s more important than ever to set the parameters for your workday. Creating a clear structure to the day — with a specific start time, lunchtime, and end time — will help ensure that you don’t allow work to bleed into your personal time.

“There’s likely no need to reinvent the wheel here. Simply following your traditional office hours is the easiest way to provide structure to the day.

“Maintain a Healthy Work-life Balance

“The quality of our time off has a direct impact on the quality of our work. But when circumstances necessitate that we live and work in the same place, it can be hard to find the time and space to relax.

“When we work from home, it can be all too easy to extend our work hours and allow work to bleed into our evenings and weekends. To combat this, reinvest the time you previously spent commuting (as much as 30 minutes to 2 hours per day) into personal wellness activities (e.g. exercise, hobbies, time with family).”

Nick Loper helps people earn money outside of their day job. He’s an author, online entrepreneur, and host of the award-winning Side Hustle Show podcast, which features new part-time business ideas each week.

As Chief Side Hustler at, he loves deconstructing the tactics and strategies behind building extra income streams.

Nick Loper

Nick Loper

“What’s been most helpful for me is to itemize out my 1-3 highest priority tasks the night before. That way I know exactly what to execute on — and in what order — when I start work the next day. I find that helps keep things moving forward proactively, rather than getting bogged down in “reactive” mode by email or social media.”

Janice Wald is an author, speaker, freelancer, writer, blogger, blogging coach, and blogging judge. She is the founder of and the co-founder of the Mostly Blogging Academy.

Her blog was nominated for Best Marketing Blog of 2021 and 2019 by the Infinity Blog Awards.


Janice Wald

Janice Wald

“I use a good old-fashioned To-Do List using paper in a spiral notebook and pencil. There are many engaging to-do list apps, but I keep reverting back to using paper and pencil.

“This is how my method boosts my productivity: I list my tasks for the day in pencil. I draw boxes next to each task in the margin of the paper. As I accomplish each task, I place a check in the box in black pen. If I finish part of the task, I divide the box in half and put a check in the top half of the box only.

“If a task urgently requires my attention, I use a red pen and draw arrows to the task on the right side of the paper. I don’t go to sleep until my urgent tasks are completed. I start the next day by copying the non-urgent tasks I didn’t complete from the day before onto the next day’s To-Do List.

“This method makes sure my tasks get done. Also, if I have a task I need to complete in the upcoming days, I just turn the page in my To-Do List notebook to that day, so I will see the task when the day arrives. My husband, who is my business partner and in the home, is able to see my task list so he also knows how far I am in my workflow.

“This method works for us. I recommend the pencil and paper method for the reasons stated. I know others who use paper and pencil for their To-Do List successfully as well.”

Sade Jones is the CEO & Founder of The Fire Inside, where she provides time management coaching and content creation services. As a Time Management Coach, Sade helps ambitious professionals who want to spend more time developing their side businesses, and small business owners who feel overwhelmed and all over the place become organized, more profitable, and achieve their goals.

For personalized time management help, apply for a free strategy session with Sade.

Sade Jones

Sade Jones

The single best way to manage your time productivity is through my Scheduling To Win framework. This is my proven formula on how to schedule like a boss and win! I have been doing this exact process for years. It is also what I teach my clients, and it’s transformative.

“These are my four key pillars on how you can start scheduling to win on a weekly basis.”

1. Brain Dump:

  • Write down everything you need to get done for the next week.
  • Categorize it based on your type of work & personal tasks.

2. Check-in With Your Goals:

  • Compare your daily tasks listed to your goals list.
  • Make sure these two steps are aligned.

3. Select Your Priorities:

  • Identify the most important & urgent tasks on your list and avoid executing on other tasks until your top daily priorities are accomplished.

4. Schedule Your Tasks In To Calendar:

  • Time block your tasks into your calendar/planner.
  • Track your progress & how long you spend on tasks.
  • Factor in your productivity patterns so you can maximize your efficiency.

Ramon is a successful entrepreneur, in-demand, motivational speaker and event host. He’s started four companies and sold two of them, and has authored four books, including “Celebrity CEO”, shared the stage with celebrity business thought leaders such as Seth Godin, Simon Sinek, Gary Vaynerchuk, and has interviewed all five Shark Tank SharksAudiences around the world are inspired by his high energy and ability to connect and care.

Ramon is the founder of and Entrepreneur in Residence at OracleNetSuite.

Ramon Ray

“My quick tips on productivity:

  • Learn to say no.
  • What you say no to, lets you say yes to other things.
  • Prioritize.
  • You can say “no” politely.
  • If you prioritize you can do some things “today” and some things “later”.
  • Get rid of distractions.”

Hopefully the advice here will go a long way to helping you establish and develop the best ways to manage YOUR time for effective productivity!

Be sure to check out the links above to each expert’s excellent resources and services.

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